Microsoft Office Plugin for Windows

  • Updated

The LabArchives Microsoft Office Plugin (MOPI) seamlessly integrates Microsoft Word, Excel, and PowerPoint with LabArchives on Windows. Once installed, it allows users to securely create, access, save, and manage documents within their LabArchives notebooks—all from directly within the Microsoft Office applications they already use every day.

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Downloading and Logging In

To get started with the LabArchives Microsoft Office Plugin (MOPI), you’ll need to download, install, and sign in through Microsoft Office.

Download and Install the Microsoft Office Plugin

  1. Download the installer at the bottom of this article.
  2. Run the downloaded file to launch the setup wizard.
  3. Click Next, then Install to begin.
  4. Once complete, click Next, then Finish to close the setup.
Note: You may be prompted to enter your administrator password during installation.  If you do not have one, please reach out to your organization's LabArchives team for additional assistance.

Log In through Microsoft Office

  1. Open Microsoft Word, Excel, or PowerPoint.
  2. Click the File menu select Login to LabArchives.

  3. Ensure the Server is set to: https://mynotebook.labarchives-gov.com

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  4. Choose your login method:
    • Direct User Login – Sign in using your institution’s Single Sign-On (SSO) in a pop-up window.
    • Token for External Authentication – Manually enter a token from your LabArchives account.
Tip: Select Keep me signed in to avoid logging in each time.

Once logged in, you can begin saving and opening files through LabArchives in Office.

Using LabArchives in Microsoft Office

Once logged in, you can save, open, and manage documents directly within Microsoft Word, Excel, or PowerPoint using the LabArchives options available from the File menu. 

Saving a File

From the Word, Excel, or PowerPoint File menu, click Save as to LabArchives.

In the Save Files window:

  • Select your notebook from the dropdown.
  • Expand the folder list and choose a page.
  • Add a name to the file, then click Save.

After the initial save, any time you click Save (e.g., using Ctrl + S), a prompt will appear asking if you’d like to upload the changes to LabArchives. Click Yes to confirm.

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Each upload updates the revision history of the document in LabArchives.

Opening a File

From the Word, Excel, or PowerPoint File menu, click Open from LabArchives.

In the Open Files window:

  • Select your notebook and navigate to the appropriate page.
  • View the list of available Word, Excel, or PowerPoint files.
  • Select a file and click Open.

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If you already have a local version and LabArchives has a newer one, you’ll be prompted to choose which version to open.

Detaching a File

To stop syncing a document with LabArchives, from the Word, Excel, or PowerPoint File menu, click Detach from LabArchives. 

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This breaks the connection between your local file and the version stored in LabArchives. Any future changes will only be saved to your computer.