Creating an Account and Using Single Sign-On

  • Updated

A LabArchives account is required to access any notebook data. LabArchives has a separate FedRAMP authorized service which requires a unique account on the LabArchives for Government server. Users will either create their accounts first at https://inventory.labarchives-gov.com/login or will wait for an invitation to join an Inventory Lab and then follow the prompts from the email to activate their account. 

Please keep in mind that LabArchives maintains separate regional servers and therefore separate login URLs for each of those regions. You may have formerly had data on the North American LabArchives region that migrated to the LabArchives for Government server, if so, please update your bookmarks so that all future logins occur at https://inventory.labarchives-gov.com/login. If you are accessing LabArchives for Government by mistake, please access our other Knowledge Base here. 

Note: LabArchives for Government operates under the FedRAMP security and authentication policies requiring all users to login using Single Sign-on (SSO). There is no other means available to access any data that is stored on the LabArchives for Government FedRAMP authorized server. If you have questions about your Single Sign-On credentials, please reach out to your organization's LabArchives team.
LabArchives_Gov_Login_Page.png

 

Create or Activate a New LabArchives Account
  1. Visit https://inventory.labarchives-gov.com/login.
  2. For users without an account, select your institution from the Sign in through you institution menu to be taken to your institutional Single Sign-On page.
  3. If you are accessing LabArchives from a recognized campus location you may be redirected to the LabArchives Partner Site Login Page. If so, select your institution and click Go to your Institution's Login to be taken to your institutional Single Sign-On page.
  4. If you are accessing LabArchives for Government for the first time, you will be taken to the LabArchives Login Setup page which will include an option to Link an existing LabArchives account and Create or Activate a new LabArchives account.
  5. When selecting Create or Activate a new LabArchives account, enter the email address you want associated with your LabArchives account. This email address should match up with the email used to login with your SSO credentials.
  6. Click Create New Account.
  7. When asked "Do you want to create a new LabArchives account and link with your login credentials?", click Yes.
  8. You will be taken directly to your LabArchives account. You may be prompted to confirm your account information such as your name in the User Properties.
  9. For future logins, you will be taken directly to your account and the last used notebook.
Note: Your institution may require you to use a specific email format for your LabArchives account. If someone has shared a notebook with you, verify that the entered email address is the address at which you received the invitation email.
 
Link an Existing LabArchives Account

In some cases, you may have an existing LabArchives account and you need to associate that account with your institutional Single Sign-On credentials. 

  1. Contact your organization's LabArchives Administrators to receive a link to create a time limited token.
  2. Login to LabArchives using your Institution Single Sign-on. You will be brought to a LabArchives screen with the options to Link an existing LabArchives account and Create or Activate a new LabArchives account.
  3. In the fields under Link an existing LabArchives account, enter the email address and time limited token associated with your account.
  4. Click Link Existing Account.
  5. When asked "Do you want to link this existing LabArchives account?" click Yes.
  6. You will be taken directly to your LabArchives account. You may be prompted to confirm information like your name in user properties. For subsequent logins, you will be taken to the to the last notebook that you used.
 
Single Sign-On and Shared Devices

If you use a shared or public device, please follow these best practices to protect your account:

  • Always sign out of LabArchives and your institution’s SSO when finished.
  • Completely exit your browser (not just close the tab or window).
  • Clear your browser cache at the end of each session.
  • Ensure your browser is set to delete session cookies upon closing.

Following these steps helps safeguard your account and keeps your data secure.