LabArchives Scheduler allows you to display events in external calendar applications such as Microsoft Outlook, Google Calendar, Apple Calendar, and others. You must log in to LabArchives Scheduler to create or edit reservations, even if the schedule is publicly viewable.
Application Administrators can control which fields appear in ICS feeds under Application Configuration. Be mindful that enabling public feeds may expose reservation details. Do not enable public access if sensitive information is included.
Make a Schedule or Resource Public
Make a Schedule Public
Only Application Admins and Schedule Admins can create or edit schedules. Application Admins access schedules through the Application Management menu, while Schedule Admins use the Responsibilities menu. From there, select the Schedule you want to share.
Click Make Public (iCalendar, public URL) to generate a Public ID and an iCalendar link, which you can use to download the ICS file or subscribe to the calendar in your preferred calendar application.
Make a Resource Public
Only Application Admins and Resource Admins can create or edit resources. Application Admins will access the Resources Page under the Application Management menu while Resource Admins will access the Resource page through the Responsibilities menu. From there, select the Resource you want to share.
Click Make Public (iCalendar, public URL), which will allow you to download the ICS file, view the Public ID, or use the Resource Display URL to see the resource’s current status.
Sharing Calendars
Sharing Calendars from the Bookings Page
From the Bookings page, you can share your reservation calendar so team members or external viewers can access up-to-date scheduling information.
From the Schedule menu in the navigation bar, select Bookings. On the top-right of the Bookings page, click the Share Calendar link. Choose one of the options:
Get link to add to iCalendar, Outlook, or Calendar — download the ICS file
Get link to Public URL — copies a public link that displays reservation details without requiring login
Sharing a Calendar from My Calendar
From My Calendar, you can share the reservation calendar containing all the reservations that you are part of.
From the Schedule menu in the navigation bar, select My Calendar. From the top-left side of the calendar, click Make Public (iCalendar, public URL) then Share My Calendar.
If you belong to multiple Scheduler Organizations, select whether to share Only reservations from the current organization, or Reservations from all organizations you are part of. After making the selection, choose:
Get link to add to iCalendar, Outlook, or Calendar — download the ICS file
Get link to Public URL — copies a public link that displays reservation details without requiring login
Sharing a Calendar from Resource Calendar
From the Resource Calendar, you can share a reservation calendar with all reservations for a specific resource, resource group, or schedule.
From the Schedule menu in the navigation bar, select Resource Calendar. On the top-right of the calendar page, click the Share Calendar link. Choose one of the options:
Get link to add to iCalendar, Outlook, or Calendar — download the ICS file
Get link to Public URL — copies a public link that displays reservation details without requiring login
Adding Reservations to a Personal Calendar
Several options are available for adding single reservations to a calendar or subscribing to your full reservations calendar.
Add a Single Reservation
Reservations can be added to a personal calendar from the Reservation page or a notification email.
To add an individual reservation to a personal calendar from the Reservations Page, select an existing Reservation. From the Edit Reservation page, select the More menu and choose:
Add to Calendar to download an ICS file for any calendar app.
Add to Google to create the event in Google Calendar automatically.
To add an individual reservation from a notification email (pending the enablement of reminder emails), from the email select:
Add to Calendar to download an ICS file for any calendar app.
Add to Google Calendar to create the event in Google Calendar automatically.
Subscribe to the Full Reservations Calendar
If you want your calendar to stay updated automatically, subscribe to the entire reservations calendar. If you are not able to subscribe to calendars, your Application Admin may need to enable Calendar subscriptions in Application Configuration.
Google Calendar:
Open Google Calendar and Settings. Under Add Calendar, choose From URL. Then paste the subscription link provided under Subscribe to this Calendar. Click Add Calendar to complete.
Outlook, iCal, Mozilla Lightning, Evolution:
In most cases, clicking the Subscribe to this Calendar link will set up the subscription automatically.
If using Outlook, and it does not auto-add, open Calendar view. Right-click My Calendars → Add Calendar → From Internet and then paste the subscription link and click Save.